Xavier Playbooks

Here at Xavier we understand that every accountant is unique, just like the benefits they provide to their clients. We have gathered a few ways to use Xavier into 'Playbooks', which can guide you through how to use Xavier in different accounting roles.

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Have a browse of the available Xavier playbooks, or download a PDF.

Playbook Link
Monthly Bookkeeping Processes Playbook #1

More playbooks coming soon!

Xavier Playbook #1

Monthly Bookkeeping Process


Xavier is a great tool to streamline and improve the quality of your Xero data. The following is how Xavier can be used in the Bookkeeping process.

1.
DATA COLLECTION
EXTERNAL APPS
  • Data extraction from invoices and receipts through external applications (e.g Receipt Bank)
  • Xero - First coding of transactions using bank rules and matching invoices/receipts
2.
CHECKING THE BOOKKEEPING
  • Unreconciled Cleanup Tool - Look at the unreconciled bank transactions across all bank accounts. Optional- extract to excel and make notes to send to the client
  • Run cleanup checks
    • Duplicate Contacts - Ensure all contacts in Xero have the correct name (e.g. Amazon vs Amazon SARL)
    • Contact Defaults - Setting default account codes will make the Multi-coded contacts search tool better
    • Multi-Coded contacts - Identify mis-codings, use Find and Recode in Xero or dismiss
3.
FINANCIAL REVIEW
  • Review the client via the Client Overview, or through the monthly Health Check feature
  • Check the Fixed Asset Insight - resolve in Xero if it doesn’t reconcile Optional- check the Dormant Accounts feature
  • Check transactions in the Regular Suppliers insight for any anomalies
  • Conduct an analytical review using Xavier’s Reports, or build your own in the Sandbox
  • Xero - Review P&L, and Balance Sheet
4.
CLOSING THE PERIOD
  • Check there are no changes to any historic data via the Historical Changes insight
  • Lock Dates
    • Set lock dates in Xero
    • Check the lock date history in Xavier

Monthly Bookkeeping Flowchart


DATA COLLECTION
next step
1.
Syncing Screenshot
CHECK THE BOOKKEEPING
next step
2.

Unreconciled Transactions

Syncing Screenshot
TIP: Export to Excel to share with your clients

Duplicate Contacts & Contact Defaults

Syncing Screenshot

Multi-Coded Contacts

Syncing Screenshot
TIP: Find and Recode items in Xero when you need to change them
FINANCIAL REVIEW
next step
3.

Client Overview / Health Check

Syncing Screenshot

Fixed Assets

Syncing Screenshot

Regular Suppliers

Syncing Screenshot
TIP: When you conduct an analytical review, you can build a report in Xavier that can be run for all clients
CLOSING THE PERIOD
4.

Historical Changes

Syncing Screenshot

Lock Dates

Syncing Screenshot

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